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Linesight
Hoban House, Haddington Road,
Dublin 4
Tel: 00-353-1-661 4711
E-mail: recruitment@Linesight.com
Web: www.Linesight.com

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Document Controller - Dublin

Location: Dublin, Ireland
Entered: 21 Sept 2017
Salary:
Duration: Permanent
 
Since 1974 Linesight has provided professional consultancy services, management support and strategic advice to the global construction industry. From initial concept to project completion, we have been helping clients to build their business. We have developed long-lasting relationships with some of the biggest companies in the world, earning a reputation as a leader in our field.    

Our organization is structured into a series of specialist service teams, each committed to helping our clients successfully achieve their objectives. We have deep domain knowledge and experience spanning a multitude of sectors including Commercial, Data Centers, Life Sciences, Healthcare, High-Tech Industrial, Hospitality, Education, Residential and Retail.        

With staff located across Europe, the Middle East, Asia Pacific and the USA, our reach is truly global. Our permanent and long-established presence in these areas allows us to develop strategic partnerships, access local resources, formulate the most up-to-date market insights, and gain deep knowledge of each territory.  

Position Summary:
The Construction Information Manager reports to the Project Manager on site and is a part of an overall campus team for a portfolio of projects located in West Dublin. The ideal candidate must possess strong IT skills and good, clear communication skills as these are essential for the position.

Role & Responsibilities:
  • Coordinate change review meetings to discuss and review the change requests going forward for approval
  • Prepare and submit EMEA change log for approval meeting and  circulate results to the appropriate teams
  • Prepare change request documentation, including compiling cost, scope and schedule information and submit in the prescribed format
  • On approval, issue to contractor of change instruction
  • Compile several change request approvals and submit to the Client PAO for combination into a contract change order to a prescribed template
  • Track change requests and change orders, ensuring they do not exceed timelines and maintain logs for all projects
  • Assist vendors and contractors in using the client-provided project management control system – a third party set of tools and SharePoint folders
  • Control those folders to ensure the correct material is uploaded in the correct place
  • Assist the Project Manager in updating project and equipment delivery schedules
  • Assist the Project Manager in monitoring that RFIs and Submittals are being handled properly by the contractor and upload into the correct locations
  • Monitor the RFI & Submittals and support the project Manager in responding to them, as required, in a timely fashion
  • Transfer drawings and schedules, as required, between the various client-owned systems in a timely fashion
  • Perform necessary actions regarding invoice downloads, checking if invoice matches information in the tool, reassigns to final interim invoice approver and archive to project folders
  • Update and issue reports weekly

Desired Experience and Education:
  • 5 years’ experience in a similar role
  • Competence with Excel, PowerPoint essential
  • SharePoint experience (desirable)
  • Familiarity with Microsoft Project is an advantage
  • Excellent organizational, communication and writing skills 
  • Strong interpersonal and client service skills 
  • Positive team work attitude
  • Ability to multi task and manage time effectively

 

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